Church Renovation Team Building, Part 4

One of the most important things in life to achieve success is to surround yourself with honest hard-working people with a shared vision. This is critical not only in life, but also in construction. Having the right team in place for a complicated project with tight schedule goals the only way to deliver a complicated project on time and on budget. I absolutely think having an architect lead the planning process was critical (obviously I am biased). Our role has been to create base plans for everyone to work off of, establish the scope of problems that needed solutions, evaluate and offer solutions, and be a sounding board for client and contractors. We facilitated meetings, answered many questions, presented findings, offered advice, formed a team, and continue to process questions and information on a daily basis.

Including a mechanical engineer, Suter Engineering, and mechanical contractor, Excel HVAC, was a must to solve this building’s problems. Also, having the future general contractor on the design team also provided him time to be up to speed on the goals and challenges in advance of pricing the project. The pre-planning that was done with Herr & Co. during design also helped a lot also to set limits on construction to stay within budget. Jim and his team were able to walk the building, know the goals and challenges, and bring in the right team of experts to provide solutions. For instance, A-Able plumbing was able to solve a question about source of water infiltration in a basement wall – a pipe in the upstairs kitchen – prior to digging or rerouting on the exterior of the building. This put a plan in place prior to them showing up at the site saving time and money.  Weaver’s flooring helped guide the finish selections for flooring keeping us on budget and the right scope in play. We had lots of questions about durability and indoor environmental quality and they walked us through the best solutions. Mast landscapes and Maust Enterprises have been working together to efficiently remove landscaping that was in the way of new equipment or causing water issues. They have also worked together to provide needed drainage of rainwater away from the building. Someone has sent us plenty of rain so we could verify issues that needed to be addressed, thanks God. Valley Roofing came through for us with a solution that gave the water protection I was looking for, but also saved the steeple that we had reluctantly planned to remove. Blosser lighting was able to find a solution to convert our existing (no longer available) sanctuary lights to LED. Copper Key has found and solved issues through the building to make us safer and to provide electric where it was needed for all our new heating and cooling systems. Schlabach drywall found the most cost-effective high sound absorbing ceiling tiles to reduce the impact of changing carpeted spaces over to laminate flooring. I may have missed someone on the list. The point is we have a solid team of honest and hard-working folks making this project as smooth as possible. They are working in dirty conditions in a building with no air conditioning in the summer in Virginia. There have been no major tension and things have gone as smooth as can be expected on a construction site. Picking the right team was critical in this project as it is in all projects.

Part one HERE.

Part two HERE.

Part three HERE.

More on this project soon.

Church Renovation Demolition Process, Part 3

The church renovation project at Park View Mennonite Church has a lot of moving pieces and parts. Once the design process was done and the church congregation unanimously endorsed our design solution, it was time to switch roles again. Herr and Co. left my team and became the General Contractor for the project forming their own team of experts to execute the design solution. I have continued my role as architect and attend weekly site meetings. Eric Beck from Beck Builders was added to the team as the owners representative. This is a great way to keep communications flowing with the many church committees and leaders. The church gave authority to the owners rep, Eric, to make some decisions without taking it to others for approval which speeds up the flow of work on site. The church also has a strong volunteer committee that has gone above and beyond helping on this project to cut costs by cleaning, removing ceiling tiles, removing built-in shelving, wrapping items that need to be protected during construction, and soon refinishing wood floors. This is a huge part of the project outside of all the volunteers that packed, carried boxes, offered office space, coordinate temporary worship space…. the list goes on and on. This project has been a true team effort.

The demolition process is loud, messy, dangerous, and a time to verify design solutions. As you start to uncover things through demolition there are often surprises. In this case through the demolitions process, we learned that the as-built documents used in design did not truly reflect the duct runs and pipe locations. Our mechanical engineer, Suter Engineering, and mechanical contractor, Excel HVAC, have worked closely together to coordinate the right solutions for the space. We did not find any other huge surprises which is always good in demolition work, although it very often happens. The volunteer committee that removed ceiling tiles in advance of demolition helped reduce surprises allowing a view of all the systems above ceiling that needed coordination. Perhaps we should have done this earlier in the design process, but there was a goal to keep the church looking like a church closer to construction starting. Demolition included taking down all ceiling grid, pulling up impacted carpet, removing cabinets and some walls, cutting drywall, and removing 100% of the heating and cooling systems in the building. There were serious air quality concerns during this period of time as the mold in the building was released into the air. The demolition crew did what was possible to seal off spaces during their work to prevent mold from spreading. The demolition finished as planned with air scrubbers running, masks being worn, and anti-microbial being used to control air contaminants. Now about building the right team during construction.

Part one HERE.

Part two HERE.

More on this project tomorrow.

Church Renovation Design Process, part 2

Part 1 of the church renovation story here.

At this point, my volunteer work was becoming more than what I could give for a church renovation. I switched roles a bit and was hired as an architect to build a team of professionals to coordinate the design for our church renovation. We were given the air and surface test report which told us that almost all the duct work and heating / cooling units in the building had been compromised. Our team of designers started documenting all the leaks around the building. We not only had water coming in from the roof, but also leaking boiler pipes and water infiltrating the basement walls. We added Suter Engineering and Excel HVAC to our team to provide a solution to replace 100% of the heating and cooling systems. This solution would be a major expense, but the only method of treatment for mold that the EPA endorses is a full removal of the impacted equipment. We wanted to do all we could to solve this indoor environmental quality problem and it was a complicated solution. Suter and Excel were able to put together a plan and a budget to fix the mechanical systems in the building. They were also able to convert all heating / cooling systems to electric eliminating the need for natural gas for anything other than stove and water heating. This will allow our solar PV to supply most of our energy needs and for us to reduce our environmental footprint. While the mechanical system is the biggest part of the work that needed to be done, that is not the entire story for this church renovation.

Through the design process we were able to document almost all of the leaks and the causes. There were roof, flashing, and grade leaks / issues. There were gutter leaks and downspouts clogged. There were leaking boiler pipes and carbon filters. There were leaking drains and plumbing issues. From all the water issues in the building we also found drywall and insulation that needed to be replaced. One of the biggest, literally, problems we needed a solution for was our steeple was leaking. I presented the idea of removing it and adding a more traditional roof in place and to my surprise the congregation agreed to it. More on this decision later. The indoor fabric surfaces were impacted by mold growth and needed to be cleaned or replaced. This was also a good chance to update the warming kitchen and to add a needed family restroom. We added Herr and Co. to our design team. Bringing a contractor into the design phase is a good option to maximize the effectiveness of your team. They are able to guide and direct based on best practices in the field and to price the project as it is designed. They also offer a different perspective on solutions. This led to our ability to save the steeple!

More on this project tomorrow.

Church Renovation

Park View Mennonite Church is going through a church renovation. This project started several years ago and has developed into a major overhaul of systems in the building. It is complicated, expensive, and needs to be solved quick. Working on a church renovation means working for a committee or even several committees. This creates its own set of challenges. 

So let’s go back to the start, at least the start where I joined the project. Soon after starting to attend Park View Mennonite Church I found “my people.” The creation care building committee welcomed me to their group and the work they had already started. One of the first conversations I encountered was about adding solar pv to the roof – I had really found “my people.” The goal of the committee work was to reduce our carbon footprint here in Harrisonburg. You see as a missions based church we want to help people around the world. It turns out that those most impacted by climate change are among the poorest in the world. Our actions locally and our energy usage locally impact them. Our goal on the committee was and is to reduce our carbon based energy usage as much as possible. The committee had already, before my involvement, done an energy-audit and insulated some of the biggest air leaks in the building. After I joined the committee we continued that work, added solar pv, and started replacing light bulbs with LED bulbs.

However, something was wrong in the building and it was becoming more and more clear it was time for a church renovation. The building was suffering from water leaks that had been occurring since the addition was added 26 years ago. It seemed each time we corrected a new leak that water would find a new path. Venture Builders repaired a failing basement wall that had water issues. We started a service contract to have a company clean out the gutters to keep water flowing in the right paths. We added a dehumidifier in the basement. Beck Builders adjusted a concrete slab that was draining water into a wall. We caulked, repaired, adjusted – but something was still wrong. We were trying to put a band-aid on a gash. Our work was not catching up to the problem and it was becoming clear that we needed more than just volunteers to coordinate the fix. We hired an expert to evaluate our indoor environmental quality and he provided an extensive report of all the issues we had in the building. It was time to start the church renovation.

More on this project tomorrow.

Little things matter, a lot!

Have you ever been standing in line where a mom is holding a baby in front of you. When the baby smiled at you did it bring you joy? That little action by that little person could be the thing that changed your entire day. Perhaps you then were more likely to pass a smile on to the cashier as your items were processed and he / she then passed on a smile to the person behind you in line. That little smile could create a ripple effect of happiness. What if the action taken was rude or mean? What if someone stepped in front of you in line and that put you in a foul mood? Would you have passed that on as well? Little things matter, a lot!

Little things matter, a lot, when trying to make a difference.

I have been thinking a lot about the little things in life these past months. How can we make our community and world a better place with so much negativity sitting on top everyday? There is so much evil and so many dishonest selfish people around it is sometimes hard to see good. It is a heavy burden to have to deal with these people and even see them lead our national conversation. It can seem overwhelming. I often feel overwhelmed. So what can I do about it? Where can I make a difference?

Little things matter, a lot, design matters, a lot.

I work hard to be the best father I can be first. I try to be a supportive friend to those around me – even those I don’t agree with all the time. I am terrible at remembering to smile, but that is something simple I can do each day. As an architect I try to remember all the little things in our designs. Those little actions that can help reduce resource consumption and energy usage. Those little design things that save our clients money. Those things that will make their lives easier when using the spaces we designed. I focus on bringing beauty to our clients through built forms. Have you ever counted the number of steps you take when cooking? Architects have a formula for what works best. Have you ever felt out-of-breath after walking up a steep flight of stairs – I mean in a building other than our office? There is a formula for a comfortable stair that many homes do not meet. There are standards for room sizes, window heights, door widths, and space between cabinets in kitchens that all impact comfort and costs. As architects and interior designers we have spent years learning how to create spaces that are comfortable, efficient, and healthy. Design is one of the little things that matter, a lot. Design is one place where I can help bring a ripple effect in our community.

Caitlin Funkhouser Photography

Deferred maintenance can destroy a building.

We have an active renovation project under construction in Harrisonburg. It is a large facility that does not have a full-time maintenance crew working on the building leading to deferred maintenance. This particular building is a church which presents some unique challenges for maintaining the building systems.

Example of deferred maintenance:

The regular users of the building on a day-to-day basis typically only work in a small portion of the building. There are lots of people passing through the building once or twice a week, but not that have ownership of issues they might see. For instance, if there is a ceiling tile that has a water stain, someone who is only in the building on occasion will probably assume that someone in the building on a day-to-day basis is taking care of it. However, the day-to-day people may not know about the leak since they don’t regularly use the entire building. This leads to maintenance issues that go unchecked for longer than normal times.

When a problem is identified it needs to be corrected quickly. This leads to a service call that addresses the immediate issue, but probably does not look for the cause of the problem or address the long-term impacts.

Example deferred maintenance:

For instance, a strong rain comes from the north, which is unusual. The roof leaks in a new place that has not happened in the past. The roofer comes and adds caulk to the entry point on the roof to seal the roof from leaking again. This fixes the roof leak  for the moment.

Questions not asked:

The questions that are not asked typically are why did that joint open up to allow the leak. Did the interior finish materials all get dried out adequately. Are there any interior materials that need to be replaced? Should the wall be opened up to investigate the moisture more fully? 

I put both of these examples in the category of deferred maintenance. Nobody is to blame, it is just how things happen in large buildings that don’t have someone assigned specifically to maintenance. A building is the most complicated machine you will ever own. Weather conditions outside impact how the building performs. People using the building impact how the building performs. The way the building is constructed and the systems in the building impact how the building performs. There is not a standard answer to all the questions that will emerge. Buildings are complicated and there are a lot of moving parts. Deferred maintenance unfortunately will destroy the building. This is hard to avoid in a large facility that does not get regular daily use.

On this particular renovation project a team was assembled that could take on the challenge of correcting past deferred maintenance problems that were destroying the building. The team includes architect (Gaines Group Architects), contractor (Herr and Co.), Mechanical Engineer (Suter Engineering), Mechanical Contractor (Excel Heating and Cooling), Electrician (Copper Key), Drywallers (Schlabach Drywall), roofing contractor (Valley Roofing), flooring contractor (Weavers Flooring), and owners representative (Beck Builders). It takes a comprehensive team of experts to address all the issues. If you are facing any deferred maintenance concerns in your facility, give us a call and we can help you set a scope and select a team of experts to address the problems.

August 3, 2018, 5pm – 8pm

141 W. Bruce St. Suite 201,

Harrisonburg, VA

Facebook Info

Each month we host a new artist in our building’s 2nd floor gallery at the Chesapeake Western Depot at 141 W. Bruce St. (second floor entrance is on Chesapeake). Artwork will remain on exhibit through the month. Come view the show and take a tour of the Depot! We will have food and drink available!

Bio:

Caroline Conlon has been living in the Shenandoah Valley area for the last decade. In association with her recent graduation earning an Advanced Studies Diploma from Wilson Memorial High School, she also excelled at Shenandoah Valley Governor’s School in the two-year Arts & Humanities program where she received the Art Achievement Award for most fully embodying the subject in her endeavors. Caroline is a multimedia, abstract artist who uses mainly acrylics, watercolors, liquid inks, and pens to create her art. Inspired by the unpredictable shapes and patterns of the Abstract Expressionist movement, Caroline’s process involves the spontaneous application of materials followed by a more careful and deliberate approach to unify and finish. She finds art to be a comfort and stress relief as it allows her to express herself in a productive, beautiful fashion.

Description:

Connecting the Dots by Caroline Conlon is a collection of expressive, abstract work ranging from 2016-2018 which attempts to capture and document the process of embracing the unpredictable and uncontrollable nature of splattering, pouring, flicking, and smushing. Whether it be utilizing traditional media in a non-traditional fashion or the creation of random patterns and working to unify them, Caroline works outside the box to not only archive but build upon these images as she reacts to them. The art combines the harsh and erratic with the soft and delicate. Brightly colored and vibrant, this show is bold and immersive for the viewer as they observe this interesting technique.

Media:

Mixed-Media including but not limited to acrylic, micron pen, graphite, ink, spray paint, and watercolor.

Conlon’s mixed-media work enhances the Chesapeake Western Depot’s lineup of previous First Friday artists, which most recently displayed works with photography, watercolor, ink, and gouache.

I make mistakes daily. It is simply part of being human. I desire personal growth as a father, architect, boss, and well as a human. There are many things I could work on each day for sure. However, one of the things I am really good at is giving my opinion and being candid. I know this is not always seen as a positive in our society, which often likes to beat around the bush. It is also not always delivered by me in a way that it can be used for positive change. I do think being candid is very valuable for our society today. We have been told that we cannot like those people we don’t agree with. We have been told not to talk about important issues because it might end up putting a label on us that is not accurate. I have often used the example in my life of a relationship that I have with a leader in our community. He and I don’t share alignment in our political beliefs. However, I respect and care about him personally. I know he is a good man and I can learn from him. So we can have an open conversation about issues we don’t agree on and still respect each other. We can both walk away after being candid and still respect each other. We have a radically candid relationship. I don’t do this as well with my employees. I don’t ask for their open criticism enough so that I can grow as a leader. I don’t give critical feedback enough so my employees can grow. I have been waiting for this talk – VBK 2018 – to happen in our community for a long time. I think we need more open and honest conversation to happen for a healthier future in this community. I believe there is untapped potential in both leaders and employees in this community that radically candid conversations / feedback / praise / criticism can help prosper.  I am really looking forward to VBK 2018 and the impact this talk is going to have on the Valley.

Valley Business Keynote 2018

Valley Business Keynote is upon us and this one is going to be amazing. Our opening speaker Dave Urso has been teaching and developing leaders for 18 years. His energetic and interactive approach will captivate you and bring you into his conversation. He opens you up through his delivery method and may challenge some of your beliefs through his value proposition. He is candid in his delivery and compassionate in his support of your success. I don’t know Dave well, yet, but I do know he wants us all to find our potential and to achieve great things. 

Kim Scott – Radically Candid Keynote

Our keynote speaker this year, Kim Scott, advocates for Radical Candor. This leadership approach, in my opinion, is often lacking in our beat around the bush culture. Kim advocates for leaders to “care personally” and to “challenge directly.” According to the book, this should not just be a one way street. The leader should also ask for and receive praise and criticism from those they lead. In other words, a good leader opens up a dialog for their improvement to happen as well as their team to grow. She sees potential in team members helping each other not just with praise, but also lessons learned and direct and honest criticism of each other.  This only works if you have built a team that cares for one another personally. The concept is not complicated, but as a manager, incredibly difficult to achieve. You have to get to the point, quit beating around the bush, and be CANDID.

I hope to see you at VBK 2018 on July 26th. If you don’t already have a ticket, be sure to reach out to our sponsors to see if they have one to spare. We are SOLD OUT. If you cannot make it there in person, we have a partnership with WHSV and they are going to rebroadcast the talk in the near future.

My favorite city I have ever visited is Charleston, South Carolina. There are gardens, beautiful architecture, interesting stories (some of them true) about the history of the town, custom ironwork, open air markets, and incredible food.

I have visited Charleston many times, but have never lived there. My view of the city is from the perspective of a tourist. It caters to those coming for a few days and provides a welcoming atmosphere to give you reason to come back. The city has a soul and you see it in the streets, homes, and people.

So what makes a city welcoming, inviting, unique? Every city has a history to tell, but most don’t tell it. Every city has a soul, but most don’t celebrate it. What does it take to bring a city to life for residents and visitors?

As I was walking downtown last night we took a detour and went up market street from court square. I don’t usually walk this sidewalk and I was struck by the lack of welcoming feel this car centered street exudes for a pedestrian. There is a variety of little unique shops on this street, but nothing holding the street together to show its soul. Is there a strategy to bring life to the sidewalk on this one block stretch that could be added? Is there a way to celebrate the diversity of shops while allowing the car centered culture to continue? How do we honor the oldest photography shop in downtown Harrisonburg?

Picture taken by Christa Gitchell of the sign rehab for her shop.

Downtown Harrisonburg has a rich food culture, exhibits historical markers around Court Square, and boasts an open air farmer’s market. It has also been the Gaines Group’s home since 2009. So what can we add that would raise the level of welcomeness to our friendly city even more? How can we tie our history and community together to show our soul? Is it street art, vegetation, or something else? Should we celebrate our local universities or the music culture? Could it be as simple as adding a design guide for crosswalks and encourage gathering spaces? How can we build pride of place and reduce the car centered design elements?

What elements have you seen in cities that tie together and build pride of place? What would you like to see downtown that tells the history of place and builds a welcoming culture to those living here, as well as those just visiting for just a few days? How can we make Harrisonburg a truly friendly city? In your words, what makes a city welcoming, inviting, unique?

Want to show off your Gaines Group SWAG? Send us a selfie with your Gaines Group SWAG or our SWAG in a cool location to add to our website. We want to know where our logo has traveled.

To see other photos that have been sent in to us, check out “Oh, the Places We Go!”

The Gaines Group takes pride in investing in others by helping them travel the world and become leaders in their community. See the links below to learn more about where the Gaines Group has visited!

Frank Lloyd Wright’s “Robie House”

Blue Ridge Area Food Bank

Thomas Jefferson’s Poplar Forest